Using Microsoft 365? Why You Need Back-up and 6 Key Benefits
According to a recent report from egress, organizations have seen a 67% increase in data leaks via email in the past two years. In addition, 15% of organizations had been breached over 500 times during that same time period.
According to the Microsoft 365 user agreement, it’s your data — you control it — and it is your responsibility to protect it.
Challenges of M365 Protection and Recovery
- The ability for companies to recover M365 Cloud Services data, which includes email (Exchange Online), SharePoint Online, One Drive content, and Teams data, can be negatively impacted by Microsoft retention policies, user license levels, and the complexity of the recovery process.
- Some protection controls are available, but there are limitations and data can be at risk.
- If the data can be recovered within the applications, many organizations lack the knowledge and skills required to successfully complete the recovery.
- This knowledge gap can lead to delays and the additional cost of hiring a 3rd party partner to perform the data recovery.
- The inability to recover crucial data quickly and accurately from M365 services can have financial, operational, and legal consequences for the organization.
- Provide seamless backup and recovery of Exchange, SharePoint Online for Business, and Teams data providing resilient protection of sites, documents, libraries, accounts, files, and folders.
- M365 backup is an excellent solution that gives you the option to back up M365 data offsite for data protection and recovery of Exchange (excluding Archive Folders in Outlook), SharePoint, One Drive, and Teams data.
- Simple recovery options from multiple points in time and include quick search with site-level rollback and recovery of granular items including mailboxes, conversations, and files.
- Provides clients visibility with backup verification.
6 Key Benefits of M365 back-up
- M365 backup solves the problem created by the default limitations by creating multiple restore points with infinite retention policies for critical Exchange, SharePoint, OneDrive and Teams data.
- M365 backs up data offsite providing more resiliency than can be achieved through on-premises backup solutions alone.
- M365 backup is monitored and supported by WIN Technology professionals removing the burden and responsibility from your existing IT team.
- M365 backup closes a potential gap in an organization’s Business Continuity Plan by protecting critical data within the M365 applications.
- Dedicated M365 backup can improve the speed and efficiency of data recovery saving the organization time and money.
- M365 Backup provides visibility and resiliency to the M365 data and is more user friendly than the internal M365 recovery process.
M365 user quote: “Having a single pane of glass that tells me a copy of my data is in a safe place, and that I can easily recover that data is worth the cost of a backup tool.”
Examples of M365 Back-up Benefits within an Organization
- Executive: M365 Backup provides the peace of mind that critical data is backed up and retained according to company policies by including M365 data in the company backup plan.
- Legal and Compliance: Data insurance policy for future legal purposes or to meet business compliance requirements is protected from intentional deletion or breach. M365 Backup can be used as the primary tool for data recovery, while also providing backup for the default application retention or in the case of faulty application settings that allow for malicious targeting of the data.
- IT: Facilitates easy confirmation of the availability of M365 data. It can be easily recovered as part of a Business Continuity or Disaster Recovery plan and in the case of a special request from an internal stakeholder.
Ready to Learn More?
You may have questions or want to learn more about M365 back-up options, so get in touch with us for a no-cost, no-obligation consultation.
Aaron Bestul is a Systems Administrator with over a decade of IT service industry experience focused on healthcare, compliance, and systems development.