Managing passwords can feel hopeless. The average user has over 100 passwords to keep track of. Managing long, unique passwords for every site and application is a challenge, and too often, passwords are weak, reused or written down.
That’s a problem! Especially when 86% of security breaches involving web-based applications are tied to stolen credentials.
The solution starts with making secure practices easier to use. A password manager helps your organization maintain strong, unique passwords—while eliminating complexity for the user.
What is a Password Manager?
A password manager is an application that allows users to store, generate, and manage their passwords for local applications and online services. It also assists in generating and retrieving complex passwords and stores those passwords in an encrypted database.
Why Strong Passwords Aren’t Enough
We all know we’re supposed to use strong, unique passwords. But in the real world?
- People reuse passwords across multiple accounts
- Passwords get stored in browsers, spreadsheets, or sticky notes
- Shared logins float around in emails and chat threads
These behaviors make your business more vulnerable.
A password manager solves these problems by making it easy to do the right thing (without slowing your team down).
How do Password Managers Work?
Password managers simplify secure access by requiring users to remember just one complex password or strong passphrase (a combination of random words that’s easy to recall but difficult to guess). This single password unlocks a secure, encrypted vault where all other credentials are stored.
From there, a password manager can:
- Create strong, random passwords for every account
- Store them securely in an encrypted environment
- Autofill credentials across commonly used browsers
- Share credentials securely across team members when needed
- Notify users of weak, duplicate or breached passwords
How Password Managers and MFA Work Together
While passwords have been an invaluable tool for over half a century, they are not without their drawbacks. If a password is discovered by a third party, there is nothing to stop them from authenticating as that user. To prevent security breaches, we need more than just a username and password.
Multifactor authentication (MFA) gives you another layer of protection by requiring users to provide means of authentication from two or more of the following areas:
- Something You Know (knowledge)
- Something You Have (asset)
- Something You Are (biometrics)
- Somewhere You Are (location)
This adds a second check—like a code sent to your mobile device or hardware key—after the password is entered. That way, even if a password is compromised, an attacker still can’t get in.
What’s the Cost of Doing Nothing?
Failing to secure credentials exposes your organization to risks including:
- Operational downtime caused by unauthorized access or ransomware
- Financial losses from incident response and lost revenue
- Reputational damage that erodes customer trust and impacts future business
- Extended recovery timelines due to limited visibility and delayed response
Credential compromise is still one of the most common—and preventable—cyberattack entry points. Investing in tools like password managers and MFA helps reduce the risk and avoid costly disruptions.
Why It Matters Who You Work With
Rolling out tools like password managers and MFA isn’t just about checking a box—it’s about making sure they’re implemented effectively, adopted by users, and maintained over time. That’s where the right partner makes a difference.
At WIN Technology and Digicorp, we don’t just provide the tools—we help you integrate them into your business. From secure configuration to user training and ongoing support, we focus on making these solutions practical, effective, and aligned with your broader security strategy.